Event Management Services
Event management is the application of project management to the creation and development of large scale events such as festivals, conferences, ceremonies, formal parties, concerts, or conventions.
Responsible for managing events and ensuring deadlines and budgets are adhered to. Directs coordination of activities to prepare for the day of the event.
- Manage staff responsible for event coordination activities.
- Coordinate details of events such as conferences, weddings, birthdays, anniversaries, charity events, surprise parties, trade shows, sales meetings, business meetings, employee appreciation events and virtual events.
- Hire, train, and educate staff on proper event procedures
- Calculate budgets and adjust when necessary.
- Book venues and negotiate fees.
- Prepare invitations and send out at appropriate time.
- Hire bartenders and wait staff.
- Work with guest of honor to ensure all requests are met.
- Drive attendance to the event.
- Promote the event using flyers, cold calling, and social media as examples of ways to spark attention.
- Analyze event performance and prepare metrics presentation.
- Define company brand through events.
- Ensure staff is adequately prepared for event.
- Pay vendors for their participation in the event.
- Provide receipts if needed.
- Ensure day of event goes smoothly.
- Set up booths, flowers, decorations, and other event decor.
- Plan menus, order food, and hire chefs or caterers.
- Sample food, including main dishes and desserts.
- Give final approval for items such as music and menus.